TANZANIA: THE National Construction Council (NCC), in collaboration with TANROADS, is developing a comprehensive contract administration manual to enhance the management and administration of roadworks, ensuring better value for money in road projects.
The manual will guide TANROADS through the entire road project contract management cycle, addressing both pre-contract and post-contract phases in detail.
It aims to customise and standardise procedures, processes, tools and practices for planning, inspection, communication, documentation and reporting during roadworks supervision.
According to TANROADS’ Director of Projects, Eng Japherson Nnko, the manual, developed in several stages, will focus on key aspects such as contract formation, management planning, effective communication, risk management, cost, quality and schedule management, dispute resolution, environmental management, stakeholder relations, safety and health, mobilisation and final inspection and commissioning.
“Through these topics, we aim to streamline standard procedures, practices and processes, such as site inspection procedures and forms, site meeting protocols, progress reporting, statutory compliance forms, claims management tools and addressing payment management, delays, cost overruns and poor work quality in road projects,” said Eng Nnko.
The NCC’s Chief Executive Officer, Eng Dr Matiko Mturi, explained that the manual would provide detailed guidelines, best practices and standardised procedures to ensure consistency, efficiency and quality in road works contract administration.
He emphasised that the manual would be a crucial tool for effective road project implementation, ensuring maximum value for money and adherence to high performance and accountability standards.
“If used correctly, the guideline will enhance operational capabilities, improving the quality of road construction and maintenance projects,” said Eng Dr Mturi.
He added that a training programme would be launched to help users make the best use of the manual, addressing common shortcomings by adopting best practices.
He further noted that the government would benefit from increased value for money in road projects, as the manual would optimise resource utilisation and improve accountability in road works management.
Meanwhile, members of the NCC expert team in Arusha, led by Eng Tumaini Lemunge, revealed that they had assessed existing road works guidelines, identified gaps and were developing permanent solutions.
“We’ve conducted extensive research on current road works guidelines, identified shortcomings and are working on solutions to address all contract administration challenges,” said Eng Lemunge.
